• STEP 1: Make a Choice

  Decide what you want to do and identify two possible dates for your visit. Select the programs you’d like to book for your students. Estimate travel time including an arrival time of at least 15 minutes before the beginning of the first program.

  Download our Pre-Trip Planning Form to help you organize!

• STEP 2: Make a Count

  Estimate the total number of students and chaperones (including teacher chaperones). We require a ratio of ONE adult chaperone to FIVE students. Chaperones are admitted free. Adults and children that are not chaperones pay the discounted admission rate of $6 and $5 to enter and $3 per seat for a planetarium show (advance only) plus any program fees, space permitting. NOTE: Groups whose numbers fall below 15 are subject to regular admission prices.

• STEP 3: Make a Call

  Contact the reservation office between 9 a.m. and 4:30 p.m. Monday through Friday at (615) 862-5177 at least two weeks before the preferred dates. Once a date has been set, a confirmation letter will be mailed to the contact teacher.

• STEP 4: Make a Plan

  • Arrange for chaperones, payment, and transportation. Arrange for chaperones, payment, and transportation. Several convenient forms are available, including a Field Trip Chaperone Request and Field Trip Announcement Form.

  • Collect all fees in advance. Fees for additional adults must be paid in advance to the lead teacher before the school group date in order to get the group rate and reserve a space in programs. Teachers, please inform your adults of this policy. ASC memberships and reciprocal memberships do not apply to school group visits. Coupons, special offers, or discounts do not apply to school group visits.

Don't forget to read the Field Trip FAQ, then check out our resources page, with plenty of printable guides for you, your chaperones, and students!